Non-Profit Office Manager/Bookkeeper

The Art Gallery (TAG) is a mission-driven non-profit organization located in Congdon Yards, High Point, NC, dedicated to promoting and supporting the arts within our community. We provide a platform for visual artists, engage the public through exhibitions and programs, and cultivate meaningful connections between art and society.

TAG is seeking a highly organized and detail-oriented Office Manager/Bookkeeper to oversee financial operations, administrative tasks, and gallery store support. This role is essential in ensuring smooth day-to-day operations, maintaining financial integrity, and supporting fundraising efforts. The ideal candidate will have strong bookkeeping skills, experience with donor databases, and proficiency with various digital tools used in non-profit management and online sales.

Bookkeeping & Financial Management:

• Maintain accurate financial records, including accounts payable and receivable.
• Prepare and make bank deposits, write checks, and ensure timely payments.
• Conduct month-end reconciliations and generate monthly financial reports.
• Manage payroll processing and related tax filings.
• Assist with budget preparation and financial planning.

Administrative & Office Management:

• Maintain donor database (eTapestry) and ensure accurate donor records.
• Support fundraising efforts, including managing BidPal for the annual Gala.
• Utilize digital platforms like MailChimp, Square, and Stripe for communications and transactions.
• Handle general office duties such as filing, correspondence, and supply management.
• Work closely with the Executive Director and Board to support operational needs.

Gallery Store Support:

• Manage backend operations of TAG’s online gallery store through Shopify.
• Update product listings, monitor inventory, and process online transactions.
• Assist with reconciling Shopify sales with financial records.
• Provide customer support for online sales inquiries and order fulfillment.

Qualifications & Skills:

• Prior bookkeeping experience required (non-profit experience preferred).
• Proficiency in QuickBooks or similar accounting software.
• Experience with donor management software is a plus (eTapestry preferred).
• Familiarity with fundraising and event management tools is a plus (BidPal, MailChimp, Square, Stripe).
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication and problem-solving skills.
• Passion for the arts and the non-profit sector is a plus!