Dance Project is a nonprofit organization in Greensboro, with the mission to cultivate the field of modern dance in NC, nurturing a community of artists, audiences, and students by providing opportunities for training, performance, collaboration, and employment. Dance Project has been educating, entertaining, and inspiring Greensboro and the state for nearly 30 years, through our three main programs, the School at City Arts (our studio based in the Cultural Center), the NC Dance Festival (showcasing the state’s talented professional choreographers), and the Van Dyke Dance Group (managing the repertory of our founder, Jan Van Dyke). Dance Project aims to create a stronger community for dance as we contribute to a community that is stronger because of dance. We strive to make high-quality dance accessible to the whole community. This Program Assistant position primarily supports the operations of the School at City Arts, and reports to the School Director.
Non-exempt, part-time (20hr/week) employee
Submit a cover letter and resume to Anne Morris (email@example.com).
- Receive and direct incoming school correspondence including in-person, phone, email and mail.
- Draft contracts for teachers, other contract staff, Teaching Assistants, and performers, and ensure teacher files are up-to-date, and create and send invoices for contracted teaching and performance.
- Assist with scheduling of studio rentals, teaching assistants, and on-going studio classes.
- Assist with scholarship administration, including collecting applications and preparing correspondence with applicants.
- Manage student accounts through our studio software (Studio Director), including tracking registrations, maintaining accurate financial records of student payments, generating and sending payment reminders and bills, and communicating promptly with clients. Communicate regularly with bookkeeper on all updates to student accounts.
- Generate class rosters, track and report monthly and quarterly attendance in compliance with City of Greensboro and Greensboro Cultural Center attendance reports.
- Keep studio signage, messaging, notebooks, website, and printed materials up-to-date, well-stocked and presentable.
Special Events and Performances:
- Assist in the collection and recording of accurate demographic data for School programs.
- Assist with the scheduling of outreach activities, including making arrangements for teachers.
- Assist with the coordination of Student Performance Company rehearsals and performances, including communicating with participants.
- Assist with all aspects of seasonal performances and concerts, including finding and organizing costumes, pre-planning, and day-of assistance.
- Assist with all aspects of annual Dance Marathon, including organizing teams, creating schedule, and keeping track of donations.
- Handle day-of details for master classes and special workshops, including representing Dance Project, check-in for participants, taking photo/video as needed, and tracking demographic data.
- Handle requests for information and maintaining a friendly, welcoming environment, respond to all emails and inquiries promptly
- Maintaining current and organized electronic and hard-copy filing systems
- Ensure security, integrity and confidentiality of data
- Perform other duties as may be reasonably requested by Dance Project
Knowledge, skills, and abilities:
- The ideal candidate will be a self-starter and able to work well both independently and as part of a team.
- Strong ability to problem-solve independently.
- She/he will possess excellent customer service skills and should enjoy working with students and parents in an educational environment.
- Must be able to manage multiple priorities, while maintaining a positive attitude and a professional, calm demeanor and work comfortably in a fast paced, open-office environment.
- Excellent time management
- Excellent written and verbal communication skills, impeccable attention to detail, strong organizational and management abilities, excellent computer skills, and basic accounting skills.
- Ability to work evenings and weekends, and to occasionally adjust weekly schedule to accomodate special events.
- High level of computer literacy (including Microsoft Office suite, Google Drive) and general tech savviness required.
- Previous non-profit experience is a plus, and/or a strong interest to work in the nonprofit sector.
- Experience working in school or camp program, and knowledge of dance is a plus.
- HS Diploma/GED required; Bachelor’s Degree preferred
- Minimum 1 year work experience in an office setting
- Experience with the workings of a dance studio highly preferred
- 3 professional references